Local privacy notice

How the Office of the Vice Provost Education and Student Affairs (OVPESA) will deal with your personal data.

1.听滨苍迟谤辞诲耻肠迟颈辞苍听

Office of the Vice Provost Education and Student Affairs (OVPESA) - (鈥渨e鈥� 鈥渦s鈥�, or 鈥渙ur鈥�) - respects your privacy and is committed to protecting your personal data.听

Please read this privacy notice carefully 鈥� it describes why and how we collect and use personal data and provides information about your rights.听

It applies to personal data you provide us and supplements the following wider 最准的六合彩论坛 privacy notice(s):

General privacy notice when you visit 最准的六合彩论坛鈥檚 website听
Student privacy notice听
Staff privacy notice

We keep this privacy notice under regular review. It was last updated on 20 July 2018.

2.听About us

The Office of the Vice Provost Education and Student Affairs (OVPESA) is part of 最准的六合彩论坛 (最准的六合彩论坛).

最准的六合彩论坛, a company incorporated by Royal Charter (number RC 000631), is the entity that determines how and why your personal data is processed. This means that 最准的六合彩论坛 is the 鈥榗ontroller鈥� of your personal data for the purposes of data protection law.

This privacy notice also covers the following websites under our (OVPESA) control:

3.听Personal data that we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified.听

It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you. This may include:

Your name, contact details and country of origin;听
Your photograph;
Your degree programme;
Your 最准的六合彩论坛 identifiers e.g. 最准的六合彩论坛 Person Identifier (UPI) or听student number (SRN);
鈥楽pecial category鈥� data about you (this may include details about your disability, race or ethnicity, religious or philosophical beliefs, sexual orientation etc.);
Your bank details;
The names and other details about third parties who are involved in the issues we are helping you with; and
Your opinions/thoughts in forms of interviews听in written, audio or video format.

4.听How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

To register you as a client and to manage our relationship with you;
To help you with your enquiry. Depending on the circumstances, this may include special category personal data. Here, the processing of your information is carried out on the basis of your explicit consent;听
For communications purposes. If you have taken part in an interview for promotional purposes (whether in written form, video or audio), the content of this can be used:
- On 最准的六合彩论坛 websites
- Promoted in 最准的六合彩论坛 e-newsletters
- Promoted on 最准的六合彩论坛 social media platforms
- Published on third party platforms such as YouTube

Where the processing is based on your consent, you have the right to withdraw your consent at any time by contacting us using the details set out below in section ten. Please note that this will not affect the lawfulness of processing based on consent before its withdrawal.

We may also use anonymised data, meaning data from which you cannot be identified, for the purposes of:

reporting to steering groups or other 最准的六合彩论坛 bodies;
service evaluation;
education and research (including published reports or journals and at conferences); or
promotional purposes.听

Student surveys

If you respond to one of our institutional student surveys, such as Postgraduate Taught Experience Survey (PTES) or Student Experience Survey (SES), your data will be used to better understand and improve the experiences of students like you at 最准的六合彩论坛.

PDF icon Download the full details of听how we collect and use your details in student surveys.

5.听Who we share your personal data with

Your personal data will be collected and processed primarily by our staff and 最准的六合彩论坛 (access to your personal information is limited to staff who have a legitimate need to see it for the purpose of carrying out their job at 最准的六合彩论坛).听

We may have to share your personal data with the parties set out below for the purposes outlined in section four:

Mailing lists

If you sign up for any of our e-newletters, these are usually managed by third parties and the personal details you provide in order to receive these communications will be processed by them.听

Mailchimp is based in the United States and your information will be stored securely on servers located in the United States. .听
Dotmailer Ltd is based in the UK and governed by the EEA data protection laws. .

As data controller, 最准的六合彩论坛 will remain responsible for your personal data. Please check the details on the specific sign up form you complete.

Online surveys

最准的六合彩论坛 uses Online Surveys, a Higher Education surveys platform managed by JISC, which stores data within the EU. No survey responses will be linked back to you and are only reported in groups of five听or larger.

This is primarily used in relation to student surveys and the Laidlaw Research and Leadership Programme.

The .

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third party service providers to use your personal data for their own purposes 鈥� we only permit them to process your personal data for specified purposes and in accordance with our instructions.

6.听International transfers

We do not transfer your personal data outside the European Economic Area (EEA), except when using mailing lists managed by Mailchimp, see section five.

7.听Information security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8.听Data retention and storage

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

We will keep your personal data according to the Records Retention Schedule.

We may take your photograph if you have provided us with information for promotional purposes. This will be stored indefinitely. Your photograph may be stored in one of two ways:

If your photograph is a portrait of only you, this will be stored within OVPESA and only used for the promotional purposes noted in section four.
If the photograph is of a group, teaching activities or participation in an activity e.g. workshop, these photographs will be uploaded to the 最准的六合彩论坛 Digital Media Imagestore. Any member of 最准的六合彩论坛 staff may access these images and use them for promotional purposes at 最准的六合彩论坛.

If you do not want you image added to the Imagestore, or wish to have it removed, please contact teaching.learning@ucl.ac.uk.听

9.听Your rights

Under certain circumstances, you may have the following rights under data protection legislation in relation to your personal data:

Right to request access to your personal data;
Right to request correction of your personal data;
Right to request erasure of your personal data;
Right to object to processing of your personal data;
Right to request restriction of the processing your personal data;
Right to request the transfer of your personal data; and
Right to withdraw consent.

If you wish to exercise any of these rights, please contact the Data Protection Officer.

10. Contacting us

You can contact 最准的六合彩论坛 by telephoning +44 (0)20 7679 2000 or by writing to: 最准的六合彩论坛, Gower Street, London WC1E 6BT.

Please note that 最准的六合彩论坛 has appointed a Data Protection Officer. If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact our Data Protection Officer at听data-protection@ucl.ac.uk听听

You can contact OVPESA by emailing teaching.learning@ucl.ac.uk听

11.听Complaints

If you wish to complain about our use of personal data, please send an email with the details of your complaint to the Data Protection Officer so that we can look into the issue and respond to you.听

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) (the UK data protection regulator). 听For further information on your rights and how to complain to the ICO, please refer to the ICO website.听听听听听
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