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×î×¼µÄÁùºÏ²ÊÂÛ̳ Publications Policy 2012

×î×¼µÄÁùºÏ²ÊÂÛ̳'s Publications Policy, which applies to all of ×î×¼µÄÁùºÏ²ÊÂÛ̳'s research publications in all disciplines.

BACKGROUND

The ×î×¼µÄÁùºÏ²ÊÂÛ̳ Open Access Mandate

1. ×î×¼µÄÁùºÏ²ÊÂÛ̳ Academic Board, in May 2009, agreed two principles to underpin ×î×¼µÄÁùºÏ²ÊÂÛ̳'s publication activity and to support its scholarly mission:

  • That, copyright permissions allowing, a copy of all research outputs should be deposited in the ×î×¼µÄÁùºÏ²ÊÂÛ̳ repository in Open Access.
  • That individual ×î×¼µÄÁùºÏ²ÊÂÛ̳ academic researchers should be directly responsible for providing and maintaining details of their publications in relevant ×î×¼µÄÁùºÏ²ÊÂÛ̳ databases so as to support both Open Access and the requirement for ×î×¼µÄÁùºÏ²ÊÂÛ̳ to keep an accurate record of its research outputs.

Rationale

2. There are a number of reasons why researchers will benefit from using , which is a one-stop shop for managing their research publications:

  • Not all researchers outside ×î×¼µÄÁùºÏ²ÊÂÛ̳ have access to all the research outputs which ×î×¼µÄÁùºÏ²ÊÂÛ̳ produces. This problem is solved through making them available via Open Access in ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery. Researchers will thereby gain greater visibility for their work.
  • The benefits which the Open Access mandate delivers (which are listed below) will only be delivered to researchers if they comply with the policy.
  • Compliance will support ×î×¼µÄÁùºÏ²ÊÂÛ̳'s Knowledge Transfer and other agendas by making ×î×¼µÄÁùºÏ²ÊÂÛ̳'s research outputs visible to new communities who do not have access to commercial content.
  • Rapid and open dissemination of ×î×¼µÄÁùºÏ²ÊÂÛ̳ research to Society across the globe.
  • Influencing senior policy and decision makers, based on the evidence which ×î×¼µÄÁùºÏ²ÊÂÛ̳ research makes available.
  • Supporting the .
  • Marketing ×î×¼µÄÁùºÏ²ÊÂÛ̳ to prospective students,

BENEFITS

3. ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery, which comprises a series of interlinked systems, will hold a public record of ×î×¼µÄÁùºÏ²ÊÂÛ̳ research. The following services will be available:

(a) to ×î×¼µÄÁùºÏ²ÊÂÛ̳ researchers:

  • ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery provides each researcher with a central hub for a comprehensive personal record of his/her outputs, which is easy to maintain and keep up-to-date
  • Ability to make publications data and links to full-text available via Departmental or personal webpages
  • Download statistics, available to ×î×¼µÄÁùºÏ²ÊÂÛ̳ researchers, reportable by publication, by researcher, or by academic unit. Public reports will be periodically published through the repository website
  • ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery will serve the Professorial Appraisal Review (PAR) System with publications data
  • Customisable reports can be used to support documents such as a curriculum vitae, promotion submission or grant submission
  • Long-term storage and preservation of all deposited documents
  • ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery will provide article- and author-level bibliometric measures, such as citation counts and the h-index
  • The maintenance of a complete and accurate record of ×î×¼µÄÁùºÏ²ÊÂÛ̳ research will support ×î×¼µÄÁùºÏ²ÊÂÛ̳'s management reporting and preparation for external research assessment exercises

(b) to external communities

  • The automatic exposure of ×î×¼µÄÁùºÏ²ÊÂÛ̳ research outputs to Google, Google Scholar and other search engines
  • Current awareness services, such as customisable RSS feeds, to alert interested parties to new ×î×¼µÄÁùºÏ²ÊÂÛ̳ research publications
  • The supply of publications data to other aggregators
  • Bibliometric and publications data from ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery will be used for ×î×¼µÄÁùºÏ²ÊÂÛ̳ management reporting in support of research assessment

SCOPE

4. The ×î×¼µÄÁùºÏ²ÊÂÛ̳ mandate applies to all ×î×¼µÄÁùºÏ²ÊÂÛ̳'s research publications in all disciplines. ×î×¼µÄÁùºÏ²ÊÂÛ̳ research publications may be defined as the secondary research outputs created, individually or in collaboration with others, by ×î×¼µÄÁùºÏ²ÊÂÛ̳ researchers, in any format. Note that ×î×¼µÄÁùºÏ²ÊÂÛ̳ researchers are also encouraged to deposit details and copies of publications authored while at other institutions.

5. Material which falls outside this definition, such as journalism which references ×î×¼µÄÁùºÏ²ÊÂÛ̳ research or departments but which is not directly attributable to ×î×¼µÄÁùºÏ²ÊÂÛ̳ researchers, can nonetheless be stored via  (now Profiles), since it contributes to the impact of ×î×¼µÄÁùºÏ²ÊÂÛ̳'s research output.

COMPLIANCE

6. ×î×¼µÄÁùºÏ²ÊÂÛ̳ researchers will maintain their publication record through ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery, using the RPS (×î×¼µÄÁùºÏ²ÊÂÛ̳ Research Publications Service) tools. Introductory information and guidance is available.

7. ×î×¼µÄÁùºÏ²ÊÂÛ̳ researchers will be directly responsible for the upkeep of details of their publications in ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery. To facilitate this, some publications data will be automatically harvested from external sources, subject to availability, but it will be the responsibility of every ×î×¼µÄÁùºÏ²ÊÂÛ̳ researcher to ensure that his or her publications record is up to date.

8. In order to comply with ×î×¼µÄÁùºÏ²ÊÂÛ̳'s Open Access mandate, researchers should upload full text of their publications to ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery, where copyright permissions allow. Advice on the copyright issues relating to full text deposit is available. ×î×¼µÄÁùºÏ²ÊÂÛ̳ has a robust copyright framework and further information is given in section 13.

9. Where researchers have published in fully Open Access journals, the metadata and links to the full-text are being collected and lodged in RPS. However, it is the researcher's own responsibility to ensure that the record in the relevant ×î×¼µÄÁùºÏ²ÊÂÛ̳ systems is correct.

IMPLEMENTATION

Monitoring

10. The requirement to deposit copies of research in ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery will be monitored by periodic reporting (broken down by academic departments) of the proportion of recorded research outputs which are held in full text.

Data quality

11. The maintenance of an accurate publications record will be the responsibility of each ×î×¼µÄÁùºÏ²ÊÂÛ̳ researcher. Guidance on the minimum bibliographic quality requirements for different types of research output is available online through ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery.

12. Publication records held within ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery may be amended by ×î×¼µÄÁùºÏ²ÊÂÛ̳ Library Services staff and ×î×¼µÄÁùºÏ²ÊÂÛ̳ Academic Services staff to support external research assessment and other reporting purposes. Priorities for such quality assurance will periodically be agreed by ×î×¼µÄÁùºÏ²ÊÂÛ̳ Publications Board.

Copyright

13. ×î×¼µÄÁùºÏ²ÊÂÛ̳ has a well-developed copyright framework which recognises the rights which ×î×¼µÄÁùºÏ²ÊÂÛ̳ staff and students have in the work they produce. These policies are permissive of the Open Access approach enshrined in the mandate. Where material has been commercially published, Open Access to that material will only be possible where the publisher's copyright policy allows this. The website gives details of what is and is not possible, and all copyright permissions will be checked by ×î×¼µÄÁùºÏ²ÊÂÛ̳ Library Services staff before full text publications are accepted into ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery. Further advice is available from the ×î×¼µÄÁùºÏ²ÊÂÛ̳ Discovery support team.

Research funders' Open Access policies

14. Research funders increasingly make stipulations about Open Access publication when awarding grants. Advice on compliance with the policies of individual research funders is available from ×î×¼µÄÁùºÏ²ÊÂÛ̳ Library Services.